GENERAL DISCLAIMER

The website (the hereinafter reference of ncpfederal.belspo.be) is operated by the Belgian Science Policy Office (hereinafter referred to as "BELSPO", “we”) and all rights thereto are owned and reserved by BELSPO.

The information available on this website has been put together with utmost care by the coordination team of the BELSPO NCP Federal BE (Horizon Europe) and is given to the best of BELSPO's knowledge. All this information shall not, however, as far as legally permissible, create any guarantee or representation of any kind or any liability of BELSPO.

Without liability whatsoever BELSPO may without notice modify and/or discontinue operation of all or portions of this website at any time in its sole discretion.

By browsing this website, you agree to all terms, conditions and notices contained or referenced herein and in the general terms of use of the BELSPO website (https://www.belspo.be/belspo/organisation/belspo_en.stm).

THIRD PARTY LINKS

Links to third-party websites ("Hyperlinks") do not constitute an endorsement of such third-party websites by BELSPO and BELSPO is not responsible for the availability of these websites or their contents. The hyper linking to these websites is at the user's own risk.

PERSONAL DATA PROTECTION STATEMENT - BELSPO NCP Federal BE (Horizon Europe)

This privacy policy provides you with detailed information relating to the protection of your personal data for users and visitors of the website of the NCP Federal BE – Horizon Europe (ncpfederal.belspo.be). The main purpose is to inform you which categories of personal data we use, the reasons why we use and share such data, how long we keep it and how you can exercise your rights for this processing.

BELSPO is the data controller for the processing of your personal data referred to this statement. By using this website, you agree that your personal data will be processed in accordance with the provisions of this statement.    

Your personal data are protected in accordance with the European Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 (entered into force on 25 May 2018) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR) and with the Belgian law of 30/07/2018 on the protection of the privacy with regard to the processing of personal data.

1. The purposes and lawfulness of the processing

By using this website NCP Federal BE personal data is collected and processed in order to:

• provide you with information;
• answer  your questions;
• handle the files and records about you.
• Communicate about NCP Federal BE and its activities (e.g. Newsletter)

Data are also collected and processed:

• for IT security purposes (logfiles, …);
• improve the quality of our services.

BELSPO_NCP Federal BE justifies the lawfulness of the use of your personal data in the framework of this processing by:

• the performance of a task carried out in the public interest or in the exercise of official authority vested in BELSPO
• the consent you have given for the concerned processing (registration on the website or an event, subscription to a newsletter, publication of professional contact information on our website,..)

2. Processed data in the framework of this processing 

BELSPO_NCP Federal BE collects and uses only personal data that are necessary in the framework of this processing. We are processing the following categories of data:

• identification information (Last name, First name)
• contact information (e-mail address)
• employment information (function,  organization/employer’s name)
• data from your interactions with BELSPO_NCP Federal BE through our websites, our  ICT applications, calls, e-mails, …
• Electronic identification data relating to website navigation (IP address, cookies, …)
• Horizon Europe themes for which you can register

3. How do we collect your personal data?

The data are directly obtained from you, when you fill in the form to subscribe to our NCP Federal BE newsfeed.

4. Cookies

Cookies are small information files that are automatically recorded by your browser on your computer or mobile device, such as your choice of language on a website. For more information over how this website uses cookies, please consult our cookiespolicy.

5. Who do BELSPO_NCP Federal BE share your personal data with?

Your personal data are treated as confidential by the concerned services of  BELSPO (NCP Federal BE) and will only be used in the context of the objectives listed earlier. BELSPO will not disclose personal data to third parties for direct marketing purposes.. They are transferred only to the institutions that are authorised to receive these data when required by law.

No transfer of personal data outside the European Union will be carried out.

6. Storage duration

The personal data are retained for a period not exceeding that necessary for the purposes for which it is processed in compliance with legal, regulatory, contractual or possibly imposed delays by a legal procedure as well as by provisions of the State Archives of Belgium. In case an investigation is underway, the data will be retained for the time necessary to complete the investigation.

7. Security

BELSPO guarantees the security (integrity and confidentiality) of your personal data. It is protected against loss, unauthorised access, use and changes.

To this end, BELSPO uses security methods and procedures that we will not describe in detail here for security reasons.

Please note: appropriate physical, technical and organisational measures are taken to guarantee a level of security that is appropriate to the risks involved.

8. What are your rights and how can you exercise them?

• Right to access
  You can obtain information relating to the processing of your personal data, and a copy of such personal data
  
  
• Right to rectification
  Where you consider that your personal data are inaccurate or incomplete, you can require that such personal data be modified accordingly.
  
  
• Right to object
  You can object to the processing of your personal data, on grounds relating to your particular situation.
  
  
• Right to erase
  Under certain grounds, you can require the deletion of your personal data unless the concerned processing is necessary for the compliance with a legal obligation or for the performance of a task carried out in the public interest or in the exercise of official authority vested in BELSPO or for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes.
  
  
• Right to restriction of processing
  You can request the restriction of the processing of your personal data when you exercise your right of objection, when you consider that your personal data are inaccurate, when their treatment is unlawful, or when you need it for the establishment, exercise or defence of your legal rights.
  
  
• Right to withdraw your consent
  Where you have given your consent for the processing of your personal data, you have the right to withdraw your consent at any time. All processing operations that were based on consent and which took place before the consent was withdrawn, remain lawful.

Your application/request will be processed within 30 calendar days. If your application is complex or if our department has to deal with a large number of applications, that period may be extended by 60 days.

Please send an e-mail or letter to our Data Protection Officer together with a scanned copy or paper copy of your identity document containing your signature to the following address in order to exercise your rights:

By e-mail:
BELSPO
dpo@belspo.be

By post:
BELSPO
Public Planning Service Science Policy
Data Protection Officer - Chairman’s Services
WTC III
Simon Bolivarlaan 30 bus 7
Boulevard Simon Bolivar 30 bte 7
B-1000 Brussels

9. Complaints

If you consider that BELSPO has not processed your personal data in accordance with the applicable regulations, you are entitled to lodge a complaint with the Data Protection Authority:

Data Protection Authority
Persstraat35 - Rue de la Presse 35
1000 Brussels
E-mail: contact@apd-gba.be

10. Contact

Should you need more information about our data protection policy, please contact our data protection officer:

By e-mail:
BELSPO
dpo@belspo.be

By post:
BELSPO
Public Planning Service Science Policy
Data Protection Officer - Chairman’s Services
WTC III
Simon Bolivarlaan 30 bus 7
Boulevard Simon Bolivar 30 bte 7
B-1000 Brussels

11. Update of this personal data protection statement

In a world of constant technological changes, we may need to regularly update this privacy policy: the latest version of this policy is available 12/08/2024 or on demand.